Venue Access & Setup: Venue access begins Thursday, November 5, at 11:00 AM. Please follow your scheduled arrival and setup times in the timeline. If you would like to deliver anything before your scheduled setup time on the wedding day, please let me know as soon as possible so I can ensure I’m on-site to assist you. Outside rental deliveries and pickups must take place within the contracted rental period.

Arrival & Communication: Please check in with Jessica Renee upon arrival at Waterstone. Please text or call with any delays or time-sensitive needs.

Vendor Meals: Vendors will enjoy the same dinner as the couple and guests. Please plan to go through the buffet at approximately 6:20 PM, once guest dinner service is underway. The vendor meal break is scheduled for 6:20 PM - 6:50 PM, with seating on the patio.

Attire: Presentable, comfortable attire is requested for all service providers. Please dress practically for the outdoor setting and weather.

Venue Rentals: Waterstone staff handles the initial setup and end-of-event removal of items rented through Something Borrowed Bridal Boutique.

Décor & Installation: Painter’s tape is the only permitted adhesive. Nails, staples, screws, and similar fasteners may not be used in trees, floors, or sheetrock walls. Heavy décor may not be hung from the tent or indoor building. Glitter and confetti are prohibited. Artificial flower petals may not be scattered on the ground or used as table decorations.

Candles & Special Effects: Candles are prohibited inside the houses and at the ceremony site. Candles used in the tent, Rock Gallery, or along outdoor walking paths must be safely contained in glass votives. Fireworks and cold tower sparklers are prohibited. Outdoor sparklers are permitted only on concrete paths, with a sand bucket provided.

Catering & Bar Service: Caterers and bakers must be licensed and insured. Bartending services require Waterstone’s approval, appropriate licensing and insurance, and TN ABC serving documentation before the event. Independent bartenders are not permitted at events with more than 65 guests. All alcohol must be served by the bartender; self-service and straight liquor are prohibited. Last call is scheduled for 9:30 PM. The bartender must remain until the event ends and secure the alcohol afterward.

Breakdown & Departure: Music stops and breakdown begins at 10:00 PM. All guests must be off-site by 11:00 PM, and all vendors must be off-site by midnight Friday night, but the scheduled departure time is 11:00 PM.

Cleanup: Place all trash in the designated trash cans and leave service areas clean. All brought-in décor, florals, linens, and other items must be removed by checkout. All food and drinks must be disposed of before checkout. Waterstone will conduct an end-of-event inspection.

Smoking: Smoking is permitted only in the parking lot. Please dispose of all cigarette and cigar butts properly