Service Provider Webpage
Alex and Matt
Last Updated: September 24, 2026
Welcome, Service Providers!
Welcome, and thank you for being part of Alex and Matt’s vendor team. This page is your quick reference for key contacts, timeline details, and day-of logistics. Please review the page thoroughly. If anything is missing or needs an update, please let me know, and I will adjust it right away.
As you access the page, please refresh this page to see new updates. Closer to the wedding day, ensure that you download important documents to your devices as they are finalized. This will be helpful if cellular service or Wi-Fi is unavailable on the wedding day.
I am so excited to work with you, and I know this day is going to be an amazing one!
Click the links below or scroll for full details!
- Renee
Wedding Weekend Details
Timeline, Locations, and Planning Team
Venue Details
Floor Plans, Seating, and Additional Documents
Forecast and Inclement Weather Plan
Service Provider Info (Contacts, Meals, and Attire)
Questions?
Victoria “Alex” Pilgrim &
Matthew Pilgrim
Wedding Website: theknot.com/us/alex-mitchell-and-matt-pilgrim-2026-10-17
Wedding Day: Saturday, October 17, 2026
Ceremony | 3:00 PM – 3:30 PM
Gallery at Hood Street
136 Hood St, McDonough, GA 30253
Location: The Gallery
Cocktail Hour | 3:30 PM – 4:30 PM
Gallery at Hood Street
136 Hood St, McDonough, GA 30253
Location: The Warehouse
First Dance, Dinner, Speeches, Parent Dances, Dessert | 4:30 PM - 6:45 PM
Gallery at Hood Street
136 Hood St, McDonough, GA 30253
Location: The Warehouse
Dancing | 6:45 PM – 9:00 PM
Gallery at Hood Street
136 Hood St, McDonough, GA 30253
Location: The Warehouse
Current Guest Count: 125
Colors: Green, White, and Gold Accents
Weekend Events
Friday, September 16, 2026
Rehearsal | 5:00 PM – 6:00 PM (Will be fully confirmed 2 weeks out)
Attendees: Couple, Parents, Grandparents, Flower Girl, Wedding Party, Officiant, and Planner
Gallery at Hood Street
136 Hood St, McDonough, GA 30253
Rehearsal Dinner | 6:30 PM – 9:00 PM
Attendees: Invited Guests Only (15 Guests)
Logan's Roadhouse
20 Mill Rd, McDonough, GA 30253
Wedding Weekend VIPs
Mother of the Bride: Sherry Mitchell
Father of the Bride:
Grandmother of the Bride: Lynn Mitchell
Wedding Planning Team
Your Day by Renee
Renee, Wedding Planner (Feel free to call me Renee or Jessica)
Service Time: 10:00 AM - 10:00 PM
Arrival Time: Between 10:00 AM and 10:30 AM
Website: www.yourdaybyrenee.com
Email: yourdaybyrenee@gmail.com
Phone: (703) 677-6773 (Call/Text)
Assistant: TBC
Service Time: TBC
Phone: TBC
Renee will be available by phone or text starting at 9 AM on the wedding day.
Please feel free to reach out if you have any questions or need assistance!
Timeline and Locations
Timeline Link: Alex & Matt’s Wedding Weekend (updated 09/24)
Current Guest Count: 125 Guests
Guest Arrival: 2:30 PM
Ceremony: 3:00 PM
Cocktail Hour: 3:30 PM
Dinner and Dancing: 4:30 PM – 9:00 PM
Breakdown: 9:00 PM - 10:00 AM
CEREMONY, COCKTAIL HOUR, AND RECEPTION
Gallery at Hood Street
136 Hood St, McDonough, GA 30253
Access Begins: 8:00 AM - 10:00 PM
IMPORTANT EVENTS & TIMES
Venue Access: 8:00 AM - 10:00 PM
Bride and Bridesmaids Arrive at Venue: 1:00 PM
Groom and Groomsmen Arrive at Venue: 1:30 PM
Photos of Bride and Bridal Party: 1:45 PM - 2:15 PM (Lead Photographer)
Photos of Groom and Groomsmen: 1:45 PM - 2:15 PM (Assistant Photographer)
Gallery Set Up Ends: 2:00 PM
Reception Room Fully Prepared: 4:00 PM
Couple Entrance and First Dance: 4:40 PM
Couple’s Private Dinner: TBC
Vendor Meals: 5:30 PM
Cake Cutting: 6:25 PM
Dance Floor Open: 6:45 PM
Bouquet Toss and Garter Toss: 7:45 PM
Party Music Begins: 8:00 PM
Last Song: 8:55 PM
Breakdown Begins: 9:00 PM
Wedding Day Venue Information
CATERING, BAR SERVICE, AND INSURANCE
Catering and bartending teams must meet the venue’s insurance requirements. For events with alcohol, the agreement requires General Liability and Host Liquor Liability, with limits of at least $1,000,000 per occurrence and $2,000,000 aggregate, naming Gallery at Hood Street, LLC as an additional insured. Certificates must be submitted to the venue at least 30 days before the event.
Alcohol must be served by an insured, third-party bartending or catering service. Guest-accessible, self-service alcohol sources, such as kegs or alcoholic punch, are not permitted.
KITCHEN AND FOOD-SERVICE EQUIPMENT
Kitchen access is included with the Warehouse rental. Caterers preparing or warming food onsite must provide the required insurance before using the kitchen’s cooking equipment.
Chafing dishes are permitted; other appliances brought onsite require advance venue approval. Fryers and cooking appliances that use hot oil are not allowed.
The catering team is responsible for leaving the kitchen clean and ensuring that any oven or warmer used is completely turned off before departure. Please plan for supplemental ice if your service requires a large quantity.
SETUP AND VENUE RESPONSIBILITIES
Gallery at Hood Street will set up the tables, chairs, and linens according to the floor plans provided by Your Day by Renee.
Service providers should refer to the floor plans for their designated setup locations. Please coordinate any requested layout changes with Renee before moving tables, chairs, or other items.
Service providers should bring the supplies and equipment needed for their services, including extension cords, serving supplies, and other working materials. The venue does not provide last-minute extra supplies.
DRESSING ROOM AND STORAGE
The bridal/dressing room is designated for dressing and getting ready only. It may not be used for vendor storage, decorated, or used for other event activities. Furniture must remain in the room and may not be relocated.
Please coordinate any equipment or personal-item storage needs with Renee before arrival.
CLEANUP AND FINAL WALKTHROUGH
All utilized trash cans, including restroom trash cans, must be emptied, with bagged trash placed in the dumpster at the rear of the property. The venue provides the initial liners; additional 33-gallon trash bags must be supplied by the client and/or applicable service providers.
Please notify Renee and the venue attendant promptly about spills or other cleanup needs. A final walkthrough with the venue attendant and the client’s representative will take place at the end of the event.
ADDITIONAL VENUE GUIDELINES
Smoking and vaping are not permitted inside the building, on the outdoor deck or porch, or within 25 feet of an entrance.
Please review the full Venue Vendor Rules document for additional restrictions relevant to your services.
The Gallery at Hood Street
136 Hood St, McDonough, GA 30253
Contacts: Shelby and Julie
Phone: (678) 824-4050
Email: info@galleryathoodstreet.com
VENUE SPACES
The Gallery: Wedding Ceremony
The Warehouse: Cocktail hour, Dinner, and Dancing
Both the Gallery and Warehouse are included in the couple’s venue rental. Please refer to the wedding floor plans for the placement of ceremony seating, guest tables, and service-provider setups.
VENUE ACCESS
Venue access is 8:00 AM–10:00 PM. This rental window includes all setup, breakdown, and load-out time. Please follow your individual arrival and service times in the master timeline.
The current timeline schedules the reception to end at 9:00 PM, followed by breakdown from 9:00–10:00 PM. All breakdown and load-out must be complete by 10:00 PM.
CEREMONY SETUP AND POST-CEREMONY PHOTOS
Ceremony setup in the Gallery is scheduled to be complete by 2:00 PM, ahead of guest arrival and the prelude at 2:30 PM.
Post-ceremony photos are scheduled for 3:40–4:20 PM. Please coordinate with Renee before moving ceremony arrangements so these activities do not interfere with photography. The ceremony arrangements are currently scheduled to move to the Warehouse at 4:20 PM.
LOADING, UNLOADING, AND PARKING
The venue provides designated loading zones for service-provider load-in and load-out. After unloading, please move your vehicle to the overflow parking lot on Dunn Street, which has direct access to the property.
REHEARSAL ACCESS
The venue includes a separate, one-hour wedding rehearsal. The rehearsal date and time will be confirmed within two weeks of the wedding and are subject to venue availability.
Setup, delivery of items, and food are not permitted during rehearsal access.
VENUE RESOURCES
Please review the venue information relevant to your services before arrival.
Venue Vendor Rules
Venue Layout and Outlets
Table and Chair Inventory
Add-on Rental Options
TABLES, CHAIRS, AND ADDITIONAL RENTALS
The venue’s included inventory consists of 25 five-foot round tables, three eight-foot rectangular tables, two six-foot rectangular tables, and 200 black folding chairs. Please refer to the inventory document for the table styles and materials, and to the wedding floor plans for the quantities and placements being used.
Highboy cocktail tables, deck heaters, the specialty memory table, and the custom bar are listed separately as add-on rentals. Their appearance in the rental catalog does not confirm that they have been ordered for this wedding. Please confirm any items needed for your setup with Renee.
CANDLES, DÉCOR, AND INSTALLATIONS
Battery-operated candles only. Flame candles are not permitted. Confetti, glitter, sequins, gold leaf, and other small decorative particles that cannot be easily cleaned are also prohibited. Floor decals, stickers, and clings are not allowed.
Decorations may only be attached to venue surfaces with advance venue approval. Nails, screws, and tape are prohibited. Command Strips require prior approval. Approved ceiling installations must use magnets only; nothing may be tied to pipes, windows, or fixtures. Outdoor décor also requires prior venue approval.
Artwork must not be moved, adjusted, or used to support equipment or décor. Please keep food and drinks away from the artwork. Artist studios are not available for event use.
Floor Plans and Seating
Floor plans and seating information help everyone stay aligned on the locations of key wedding-day spaces, setups, and guest seating. Please review the documents below for the most up-to-date layouts and assignments.
If you notice a discrepancy or have a question regarding placement, access, or space needed for your services or equipment, please let me know as soon as possible so details can be confirmed in advance.
Other Documents
Ceremony Program
Order of Ceremony
Ceremony Entrance Information
Processional and Ceremony Entrance Details
Photographer Shot List
Wedding Day Photography Schedule and Requested Photos
Personal Item Setup
Guidance for personal item setup
Guest Allergy and Dietary Restrictions
Restrictions List
The documents below provide additional details for overall vendor guidance and specific portions of the wedding day. Please review any documents relevant to your services.
Forecast and Inclement Weather
All wedding-day events will take place indoors at the Gallery at Hood Street. Weather is not expected to impact the ceremony, cocktail hour, or reception. However, it may impact the location of pre-ceremony photos.
Sunrise: 7:42 AM
Evening Golden Hour: Approximately 6:00–7:00 PM
Sunset: 7:00 PM
Civil Twilight Ends/Last Light: 7:25 PM.
Service Providers
Ceremony & Reception Venue
Gallery at Hood Street
Contact: Shelby Baker and Julie Kelley
Phone: (678) 824-4050
Email: info@galleryathoodstreet.com
Address: 136 Hood Street, Suite C, McDonough, GA 30253
Website: Gallery at Hood Street
Instagram: @galleryathoodstreet
Facebook: Gallery at Hood Street
Venue Access: 8:00 AM-10:00 PM
Ceremony: 3:00-3:30 PM | The Gallery
Cocktail Hour: 3:30-4:30 PM | The Warehouse
Reception: 4:30-9:00 PM | The Warehouse
Breakdown and Load-Out: 9:00-10:00 PM
Setup: The venue will set up tables, chairs, and linens according to the floor plans provided by Your Day by Renee.
Catering
Southern Twist Catering Company
Contact: Angela Gleaton
Phone: (404) 955-8756
Email: dee.cakeco@gmail.com
Website: Southern Twist Catering Company
Instagram: @southerntwistcc
Facebook: Southern Twist / Dee Cake Co.
Services: Staffed buffet, cocktail-hour food display, bartender, and barback.
Arrival / Setup: 12:30 PM in the current timeline; vendor confirmation pending
Cocktail Hour: 3:30-4:30 PM
Dinner Service Begins: 5:00 PM
Bar Service Ends: 8:00 PM
Tea and Lemonade Available Until: 9:00 PM
Photographer
Whitley Photography, LLC
Contact: Armanda Whitley
Assistant: TBC
Phone: (478) 283-4764
Email: whitleyphotographyllc@gmail.com
Website: Whitley Photography
Service Time: 1:00-9:00 PM
Team: Armanda and a second photographer for the full eight hours
Location: Gallery at Hood Street
Officiant
Weddings by Love is Love
Contact: Crystal Payne
Phone: (470) 285-5683
Email: hello@loveislovecounseling.com
Website: Weddings by Love is Love
Service: Wedding ceremony
Arrival: 2:15 PM
Ceremony: 3:00-3:30 PM
Location: The Gallery, Gallery at Hood Street
DJ
DJ Coolness
Contact: Jeremy Perry
Phone: (404) 850-4747
Email: the.djcoolness@gmail.com
Website: DJ Coolness
Services: Ceremony, cocktail-hour, and reception music; emcee announcements; wireless lapel microphone for the officiant; wireless handheld microphone.
Arrival / Setup: 12:00 PM
Prelude Begins: 2:30 PM
Ceremony Begins: 3:00 PM
Music Ends: 9:00 PM
Breakdown and Load-Out: 9:00-10:00 PM
Load-Out: 10:50–11:05 PM
Wedding Planner
Your Day by Renee
Contact: Renee
Phone: (703) 677-6773
Email: yourdaybyrenee@gmail.com
Website: Your Day by Renee
Instagram: @yourdaybyrenee
TikTok: @yourdaybyrenee
Arrival Window: 10:00-10:30 AM
Setup Begins: 10:30 AM
Scheduled Onsite End: 10:00 PM
Floral Design
Isabel’s Flowers, LLC
Contact: Rita Collantes
Phone: (404) 556-7872
Email: isabelsflowers62@gmail.com
Website: Isabel’s Flowers
Services: Ceremony arch and aisle décor, reception centerpieces, sweetheart-table arrangement, cake flowers, delivery, setup, and repurposing of florals. Bridal bouquet, bridesmaid bouquets, corsages, flower petals, candles, and groom’s boutonniere.
Arrival / Load-In: 8:00 AM
Ceremony Setup Complete: 2:00 PM
Scheduled Floral Transfer: 4:20 PM, following post-ceremony photos; coordinate with Renee.
Pickup / Load-Out: After Cocktail Hour
Hair and Makeup
GlamByPriya
Contact: Priya Parikh
Phone: (404) 593-7563
Email: glambypriya@gmail.com
Instagram: @glambypriyaa
Facebook: GlamByPriya
Location: Getting-ready hotel suite; Best Western
Arrival / Setup: 6:30 AM
Services Begin: 6:45 AM
Final Touches: 12:15 PM
Cleanup Begins: 12:30 PM
Additional Hairstylist:
Name: To be confirmed
Arrival / Setup: 7:45 AM
Services Begin: 8:00 AM
Final Touches: 12:15 PM
Cleanup Begins: 12:30 PM
Vendor Meals, Storage and Attire
VENDOR MEALS
Four (4) vendor meals are currently planned for the following service providers:
Wedding Planner: 1
DJ: 1
Photographer: 1
Second Photographer: 1
Meal Location: The Gallery
Vendor Meal Time: Approximately 5:30 PM
Vendor meals will be available beginning at approximately 5:30 PM. Please coordinate meal breaks around your contracted responsibilities and the master wedding-day timeline to ensure appropriate coverage is maintained throughout the event. The current timeline also reflects vendor meals becoming available at 5:30 PM.
Meal Service: TBD
I am confirming whether service providers will eat from the guest buffet or whether separate vendor meals will be provided. This section will be updated once meal service is finalized.
ALLERGIES, FOOD SENSITIVITIES, AND DIETARY RESTRICTIONS
Service providers receiving a vendor meal should notify Renee as soon as possible of any food allergies, dietary restrictions, or food sensitivities. Please include any additional information that may be helpful in ensuring an appropriate meal can be provided, including cross-contamination concerns when applicable.
If you have already provided this information, you do not need to send it again. The catering agreement requires dietary and allergy needs to be communicated in advance.
VENDOR EQUIPMENT & PERSONAL ITEM STORAGE
A designated vendor storage location is currently being confirmed with Gallery at Hood Street. Please check with Renee upon arrival before placing equipment, cases, bags, personal belongings, or other working items in any area of the venue.
Please note that the bridal/dressing room may not be used for storage, and service providers should not assume that offices, studios, or other rooms are available for vendor belongings.
Whenever possible, please limit items brought inside to those needed for your services and keep all equipment organized so that it does not obstruct guest areas, hallways, entrances, exits, or service pathways.
Each service provider is responsible for the security, tracking, and removal of their own equipment and personal belongings. Storage areas are not monitored, and neither Gallery at Hood Street nor Your Day by Renee can assume responsibility for items that are lost, misplaced, left unattended, damaged, or left behind. Please make sure all belongings are collected before departing at the end of your service period.
ATTIRE
Professional and comfortable all-black attire is requested for service providers working during the wedding day.
Please select attire that is polished, practical for your responsibilities, and appropriate for working in guest-facing spaces throughout the event. Please avoid jeans and sneakers.