Service Provider Webpage
Sarah and Colin | Meridian House
Last Updated: October 02, 2026
What You Need to Know
Welcome, and thank you for being part of Sarah and Colin’s vendor team. This page is your quick reference for key contacts, timeline details, and day of logistics. Please review the page thoroughly. If anything is missing or needs an update, please let me know, and I will adjust it right away.
Closer to the wedding date, ensure that you refresh this page and download important documents to your devices as they are finalized. This will be helpful in case your cellular connection or wifi is unavailable to access the webpage on the day of.
I am so excited to work with you, and I know this day is going to be an amazing one!
Click the links below for full details!
Sarah & Colin’s Wedding Weekend
Planning Team, Timeline, and Locations
Venue Details
Eaton Hotel Details
Washington Plaza Hotel Details
Transportation Schedule
Forecast and Inclement Weather Plan
Floor Plans
Ceremony and Reception Details
Service Provider (Venue Requirements, Contacts, Meals, and Attire)
Questions?
Sarah Quinn and Colin Blais
Wedding Website: https://sarah-colin.minted.us/
Sarah Quinn: SAIR-uh KWIN | Colin Blais: CALL-in BLAYZ
VIP Family
Pet: 🐶 Cholula
Bride’s Parents: Mark and Deborah Quinn
Groom’s Parents: Craig and Tracy Blais
Wedding Day
Saturday, October 10, 2026 | 5:00pm - 11:00pm
Meridian House 1630 Crescent PI NW, Washington, DC 20009
Guest Count: 129
After Party
Saturday, October 10, 2026 | 11:15pm
Johnny Pistolas, 2333 18th St NW, Washington, DC 20009
Guest Count: 30-50
Friday, October 9, 2026
Rehearsal | 3:00 pm - 4:00 pm
White-Meyer House, 1624 Crescent Pl NW, Washington, DC 20009
* Rehearsal at White-Meyer House due to another wedding happening at Meridian that day
Rehearsal Dinner | 5:00 pm - 7:00 pm
Eaton Hotel
Allegory, 1201 K St NW, Washington, DC 20005
Welcome Drinks | 7:00 pm - 10:30 pm
Eaton Hotel Rooftop
Wild Days, 1201 K St NW, Washington, DC 20005
Sunday, October 11, 2026
Brunch | 10:00 am - 12:00 pm
Eaton Hotel
Allegory, 1201 K St NW, Washington, DC 20005
*After Party, Rehearsal Dinner, Welcome Drinks, and Brunch are invite-only for service providers.
Wedding Planning Team
Jessica Renee Cain, Wedding Planner
Your Day by Renee
On Site: 2:00 pm - 12 midnight
Assistant: Tiana Brown
Assistant On Site: 2:00pm- 8:00pm
Assistant: Karen Engandji
Assistant On Site: 4:00pm- 10:00pm
Website: www.yourdaybyrenee.com
Email: yourdaybyrenee@gmail.com
Business: (703) 677-6773 (Call/Text)
Personal: (703) 405-4474 (Call/Text)
I will be available by phone or text starting at 9:00 AM on the wedding day.
Please feel free to reach out if you have any questions or need assistance!
Planner Documents
Hotel VIP List
Guest Meal Information
Place Card Examples
Timeline and Locations
Complete Timeline Link (Updated 9/28 at 9:26 PM)
*Please refresh page to ensure you’re viewing the most up-to-date version of the timeline!
Guest Arrival: 4:30pm - 5:00pm
Ceremony: 5:00pm - 5:30pm (Garden)
Cocktail Hour: 5:30pm - 6:30pm (Linden Grove)
Reception: 6:30pm - 11:00pm (Drawing Room and Library)
Dancing: 8:30pm - 11:00pm (Dining Room)
Meridian House Access: 2:00pm - 12 Midnight
Vendor Set Up: 2:00pm - 4:00pm (Ceremony | Cocktail Hour)
2:00pm - 6:00pm (Reception)
Event Time: 5:00pm - 11:00pm
Noise Ordinance: 10pm
Vendor Breakdown: 11:00pm - 12 Midnight
Couple Arrival
Bride: 2:30pm
Groom: 2:00pm
Meridian House
Meridian International Center
Dèspina Petradaki
Events Manager
1630 Crescent Pl NW, Washington, DC 20009
(202) 667-6800
DPetradaki@meridian.org
Website
Directions and Parking
Campus Information
Rental Information
Exhibit A, B, and C (For Vendors & Caterer)
Meridian House Rooms and Dimensions
White-Meyer House Rooms and Dimensions
Parking at Meridian House
Transportation Guidelines
Map
REHEARSAL
The wedding rehearsal will be held on Friday, October 9th, at 3:00 pm at White-Meyer House. Set-up for another wedding will be occurring at Meridian House. The couple, officiant, planning team, immediate family, and wedding party will be present for the rehearsal. If you haven’t had a chance to visit the venue, I recommend you join us on that day to get familiar with the surrounding area, parking options, and the venue grounds! Please let me know if you plan to stop by during the rehearsal.
VENDOR REQUIREMENTS
All vendors participating on the venue grounds are required to provide a Certificate of Insurance, a copy of their Business License, and a signed Vendor Regulations Form (download HERE). For vendors on their Approved Vendor List, these will remain on file for the current calendar year. If you have not yet completed the above form and provided the certificate of Insurance and Business License, please do so as soon as possible. You can email your documents to yourdaybyrenee@gmail.com.
ACCESSIBILITY
Meridian has a service entrance on Belmont St. for those with accessibility needs, providing a clear path to an elevator. The main level of the house is accessible except for the steps leading into the Linden Grove and the steps to the garden (ceremony). Meridian has a portable ramp that can be requested for equipment load-in and used to help guests/service providers access both spaces. Please let me know in advance of the wedding day if you’ll need to use the portable ramp for any reason.
PETS
Pets are allowed outdoors for a ceremony, but due to Board of Health regulations, they are not allowed indoors where food and beverages are being prepared or served. The couple’s dog will be on-site, outdoors, for pre-ceremony photos and the ceremony.
UNLOADING AND LOADING
The main unloading/loading driveway entrance is located to the left of the Meridian House entrance. Set-up begins at 2:00 pm. Select (rentals) has been approved to unload using the abovementioned loading area from 1:00 pm - 2:00 pm. Spilled Milk will unload using the Belmont Street tunnel to the kitchen in Meridian House at 2:00 pm. This option will only be used by the caterer.
If you cannot unload through the front entrance or you need a dedicated window to use the loading area, please let me know so that I can assign a time.
All other vendors can begin unloading in the driveway after Select at 2:00 pm on a first-come, first-served basis using the designated loading area, or by bringing appropriately sized items through the front doors.
RAIN PLAN
If the weather requires us to move indoors, we will shift the ceremony to the Dining Room in Meridian House. We will make a weather decision at 12:00 pm on Saturday, and I will notify everyone immediately.
VENUE WIFI
WiFi is open and not password-protected. If your services require a reliable connection, please plan to use your own hotspot or portable internet device.
PARKING
Complimentary parking is available in the Meridian lot on Crescent Place, on the right just past the White-Meyer House. The parking lot will be open on the rehearsal and wedding day.
DECOR ATTACHMENTS
Removable adhesives, including Command strips, may not be used unless approved in advance by the Meridian House team. If you believe adhesives are necessary, email me and copy Meridian with a brief description of the item, surface, location, weight, and your removal plan for review. The preference is for free-standing or surface-safe methods that do not mark walls or finishes. Any approved adhesive use must leave no residue or damage after removal.
NOISE ORDINANCE
Please be mindful of the noise ordinance that goes into effect at 10:00pm.
TRASH REMOVAL
All service providers are responsible for removing and disposing of their own trash off-site. This includes any packaging, florals and greenery, boxes, plastic wrap, zip ties, tape, and other materials brought in by your team. For example, the floral team must remove all floral waste and packaging at the end of the night.
Catering will remove guest-generated trash only. Catering does not remove other vendors’ materials or décor waste. Please plan accordingly.
Eaton Hotel
Address: 1201 K St NW, Washington, DC 20005
Website: https://www.eatonworkshop.com/en-us/dc-washington-dc/
Irene Hurtado (she/her)
Catering and Sales Events Executive
202-900-8414 (O)
202-900-8440 (Fax)
Irene.Hurtado@eatonworkshop.com
Eduardo Romero (he/him)
Reservations Manager
202-900-8450 (O)
202-900-8440 (Fax)
Eduardo@eatonworkshop.com
Director of Events
Beatriz Chavez
Email: beatriz@mindfulmanagementgroup.com
Rehearsal Dinner
Private Event
Family and Invited Guests Only
Allegory
Friday, October 9, 2026
5:00 pm - 7:00 pm
Welcome Drinks
Private Event
Invitation Only
Wild Days Rooftop
Friday, October 9, 2026
7:00 pm - 11:00 pm
Wedding Day Services
Beauty, Photography, Videography, and Planner
Groom’s Suite Number: XXXX
Bride’s Suite Number: 909
Saturday, October 10, 2026
Vendor Key List
Beauty Services, Service (3 Keys)
Photography, Service (2 Keys)
Drop-In Brunch
PrivateEvent
Family and Invited Guests Only
Location: Allegory, Eaton Hotel
Sunday, October 11, 2026
10:00 am - 12:00 pm
VALET PARKING DIRECTIONS
Please review the Google Maps link to assist you with locating the valet parking garage. More photos are below.
Valet parking for Eaton DC is accessed from 12th Street NW along the side of the hotel, not at the main entrance on K Street NW.
From the front entrance on K Street (Eaton and Michele’s):
If you drive by or stand on the sidewalk with K Street behind you, facing the entrances to Eaton DC/Michele’s, 12th Street NW is the cross street to your right. You’ll see the entrance to Baker’s Daughter on the corner.
Walk or drive to the corner of K Street NW and 12th Street NW on your right.
At the corner, continue on 12th Street NW so that you are going up the side of the hotel with the building on your left. You’ll see a small sign for Baker’s Daughter take-out as you walk in this direction.
Go a short distance up 12th Street. The valet garage entrance is an opening under the hotel on your left, with a driveway that slopes down into the garage and a small valet sign near the entrance (as shown in the photo).
Pull into this opening and stop at the valet stand for assistance.
Please note that the valet cones may not be set up near the street, the door may be closed, and an attendant may not be standing there when you arrive. However, once you pull up, someone will come out.
You may enter the hotel using the door next to the garage; however, there are 3 small stairs you’ll have to go down. If you have several items that you are bringing with you, you can go around to the front instead.
VALET VOUCHERS AND ROOM ACCESS
On the wedding day, the Eaon team will have vendor keys at the front desk. I will have the parking vouchers.
_________________ is our hotel point of contact and will be working at the front desk that day. Just reference the Quinn-Blais Wedding when you arrive.
The hotel already has a list of everyone who will be providing a service at the hotel (wedding planner, photography team, videographer, and beauty team). Please let me know if I missed anyone.
You will receive a key to ensure you have access to the floors where the bride and groom are located. The parking vouchers are just small business-card-size printouts that I will provide to you.
You’ll need the voucher when you leave the property and collect your car.
When you arrive, let the parking attendant know that you're with the Quinn-Blais Wedding (Room 909 and Room XXXX) and the approximate time when you’ll be leaving. Sharing your approximate departure time will allow the valet team to be more prepared and strategic with parking your vehicle close.
Bride’s Get Ready Suite
Sarah will be staying in Suite 909.
Groom’s Get Ready Room
Colin will be getting ready in Suite XXXX.
Washington Plaza
Norma Giroux
Director of Sales and Marketing
Phone: (202) 408-6150
Email: ngiroux@washingtonplazahotel.com
Address: 10 Thomas Circle NW, Washington, DC 20005
Website: washingtonplazahotel.com
GUEST ROOM BLOCK AND TRANSPORTATION
The couple secured a room block at the Washington Plaza. No major wedding weekend events will occur at this location. Guests can catch the shuttle to and from the venue on the wedding day.
PICK UP AND DROP OFF GUIDANCE
The shuttle will pull up on Vermont Ave NW right in front of the hotel’s driveway. The shuttle may not fit under the driveway so the shuttle will not pull into the driveway.
Vermont Ave is a side street where the bus/shuttle can pull up for pickup and drop-off. See the highlight in the photo below.
Transportation Schedule
27 Passenger Bus
Awards Limo
Salim Haddad, VP Operations
Awards Limousine Service, Inc
(301) 656-9644
sal@awardslimo.com
www.awardslimo.com
Meridian Transportation Guidance
Eaton Hotel Transportation Guidance
TBC
Washington Plaza Transportation Guidance
The shuttle will pull up on Vermont Ave NW right in front of the hotel’s driveway. The shuttle may not fit under the driveway, so the shuttle will not pull into the driveway.
Vermont Ave is a side street where the bus/shuttle can pull up for pickup and drop-off. See the highlight in the photo below.
-
Rehearsal
2:30 pm Eaton Hotel Pick Up2:50 pm White Meyer House Drop Off
4:00 pm White Meyer House Pick Up
4:30 pm Eaton Hotel Drop Off
*Rehearsal is being held at White Meyer House due to an event happening at Meridian House -
Pre Ceremony
1:45 pm Hotel Pick up for Groom, Groomsmen, and Groom's Family
2:15 pm Transportation Pick up for Bride, Bridesmaids, and Bride's Family
4:00 pm Guest Transportation to Venue
Eaton Hotel Pickup > Washington Plaza Pickup > Meridian House
-
Reception
8:00 pm - Available for guest transportation runs if needed.
9:00 pm - Guest Run to Hotel
Meridian > Eaton > Washington Plaza > Meridian10:00 pm - Guest Run to Hotel
Meridian > Eaton > Washington Plaza > Meridian11:15 pm - Final Guest Run to Hotel
Meridian > Johnny Pistolas > Eaton > Washington Plaza
Floor Plans
Floor plans help everyone stay aligned on where key moments and setups will happen throughout the day. Please review the links below for the most up-to-date layouts for the ceremony, cocktail hour, reception, and any room flips. If you have questions about placement, access, or space needs for your team or equipment, let me know as soon as possible so we can confirm details in advance.
Complete Floor Plan (Ceremony, Cocktail Hour, Dinner Reception)
Inclement Weather Floor Plan
Inspiration for Outdoor Ceremony
Forecast and Inclement Weather
The ceremony is planned for the Garden, weather permitting. We will monitor the forecast closely in the days leading up to the wedding to protect the guest experience and the site conditions. Our indoor backup location is the Dining Room at Meridian House (where dancing will be held later).
If we need to move indoors due to rain or muddy grounds, I will notify the vendor team by email, and the vendor webpage will be updated with the final details. A final decision will be made by 12:00 pm ET on the wedding day.
Sunrise: Approximately 7:13am
Sunset: Approximately 6:37pm
Inclement Weather Floor Plan
Inclement Weather Timeline Updates: schedule changes and information vendors need to be aware of
Service Providers
Contact information
Venue
Meridian Event Manager
Dèspina Petradaki
(202) 867-5782
DPetradaki@meridian.org
Website
Meridian Access: 2:00 pm - 12 Midnight
Set Up: 2:00 pm
Meridian Breakdown: 11:00 pm - 12 Midnight
Instagram: @meridianhouse
Catering
Spilled Milk Catering
Brittany George, Executive
Emma Buck, Event Assistant
brittany@spilledmilkcatering.com
Website
Set Up: Select Rentals at 1:00 pm
Set Up: Spilled Milk at 2:00 pm
Breakdown: 11:00 pm
Instagram: @spilledmilkdc
Stylist and MUA
Carla Pressley Hair & Makeup
Carla Pressley
(216) 417-9109
(515) 966-4682
carla@carlapressley.com
Website
Services begin at the Eaton Hotel at 9: 00 am.
Touch-ups begin at Meridian at 3:15 pm.
Instagram: @carlapressleyhairmakeup
Wedding Planner
Your Day by Renee
Renee
(703) 677-6773
Email: yourdaybyrenee@gmail.com
Website
Arrival/Set Up: 2:00 pm
Breakdown: 11:00 pm
Instagram: @yourdaybyrenee
Bryan George Music
Bryan George
info@bryangeorgemusic.com
Website
Set Up 2:00 pm
Services Begin: 4:30 pm
Noise Ordinance: 10:00 pm
Services End: 11:00 pm
Officiants
Jenna Gross and Emily Underhill
Arrive: 4:15pm
Ceremony: 5:00pm
Photographer
RM Photography
Rachel Monteagudo
Margaret Wroblewski (2nd photographer)
Daniella Snyder (Super 8 videographer)
(404) 863-6346
hola@rachelmphotography.com
Website
Photograpy: 12pm - 10pm
Videography: from 2pm - 8pm
Instagram: @rachel.jpeg_
Floral Design
Poppy
Antoinette
Text Only: (202) 933-9876
weddings@poppyflowers.com
Website
Venue Delivery and Set Up: 2:00pm
Instagram: @poppyflowersco
Transportation
Awards Limousine Service
Salim Haddad
info@awardslimo.com
Website
Shuttle Service: 1:45pm - 11:45pm
Instagram: @awardslimoservice
Vendor Meals and Attire
Vendor Meals
8 Meals - 1 Vegetarian Meal | 7 Regular Meals
Allergies: N/A
Planner - 3 Meals
Photographer, Assistant, and Videographer - 3 Meals (1 - Vegetarian)
DJ - 1 Meal
Transportation - 1 Meal
Vendor meals will be served buffet-style, downstairs, at the end of cocktail hour.
MENU: Vegetarian lasagna, chicken marsala, caesar salad, and cookies
You can help yourself anytime starting at the beginning of dinner! Meals can be enjoyed outside in Linden Grove or inside Meridian House in one of the many available seating areas outside of the main reception space.
Attire
Please arrive in polished, guest-facing attire appropriate for a formal celebration and comfortable for working. If you have questions about attire, please let me know.
Alcohol
Alcoholic beverages are reserved for wedding guests only. Vendors and service providers may not consume alcohol while working the event. Non-alcoholic beverages will be available for vendors throughout the event.