Service Provider Webpage
Deanna and Ian | Intervale Center
Last Updated: April 6, 2026
What You Need to Know
Welcome, and thank you for being part of Deanna and Ian’s vendor team. This page is your quick reference for key contacts, timeline details, and day of logistics. Please review the page thoroughly. If anything is missing or needs an update, please let me know, and I will adjust it right away.
Closer to the wedding date, ensure that you refresh this page and download important documents to your devices as they are finalized. This will be helpful in case your cellular connection or wifi is unavailable to access the webpage on the day of.
I am so excited to work with you, and I know this day is going to be an amazing one!
Click the links below or scroll for full details!
Deanna and Ian’s Wedding Weekend
Planning Team, Timeline, and Locations
Venue Details
Hotel Details
Transportation Schedule
Forecast and Inclement Weather Plan
Floor Plans
Ceremony and Reception Details
Service Provider (Venue Requirements, Contacts, Meals, and Attire)
Questions?
Deanna Hartog and Ian Speers
Wedding Website: https://withjoy.com/speershartog
Password:
VIP Attendees and Wedding Party (LINK)
Wedding Day
Saturday, September 19, 2026 | 4:00pm - 10:00pm
Intervale Center, 180 Intervale Rd, Burlington, VT 05401
Guest Count: 58 Adults and 6 Kids
Weekend Events
Friday, September 18, 2026 | 6:00 PM to 9:00 PM
Welcome Drinks
Devil Takes a Holiday (DTAH),111 St. Paul St, Burlington, VT 05401
Post-Wedding Brunch
Sunday, September 20, 2026 | 10:00 AM to 1:00 PM
Intervale Center, 180 Intervale Rd, Burlington, VT 05401
Wedding Planning Team
Jessica Renee Cain, Wedding Planner
Your Day by Renee
Website: www.yourdaybyrenee.com
Email: yourdaybyrenee@gmail.com
Business: (703) 677-6773 (Call/Text)
Personal: (703) 405-4474 (Call/Text)
Wedding Day
On Site Saturday: 10:00 AM
I will be available by phone or text starting at 9:00 AM on the wedding day.
Please feel free to reach out if you have any questions or need assistance!
Welcome Drinks
On Site Friday: 5:30 PM
Sunday Brunch
On Site Sunday: 8:00 AM
Timeline and Locations
Complete Timeline (Link)
Friday, September 18, 2026
Venue weekend access begins: 1:00 PM
Couple, Planner, and Family at Venue: 2:00 PM
Welcome drinks: 6:00 PM to 9:00 PM
Couple arrives: 6:00 PM
Saturday, September 19, 2026
Hayloft Wedding Suite Access: 8:00 AM to 11:00 PM
Deanna arrives: 11:45 AM
Ian arrives: 2:50 PM
Ceremony: 4:00 PM
Cocktail hour: 4:30 PM to 5:30 PM
Reception: 5:30 PM to 10:00 PM
Sunday, September 20, 2026
Brunch setup: 8:00 AM to 9:30 AM
Myer’s arrives: 9:00 AM
Brunch: 10:00 AM to 1:00 PM
Breakdown: 1:00 PM to 2:00 PM
Intervale Center
Venue Contacts
Chelsea Somerville
Administrative and Events Manager
Phone: (802) 660-0440 ext. 118
Email: chelsea@intervale.org
Mia Handte-Reinecker
Administrative and Communications Assistant
Phone: (802) 660 -0440 ext. 101
Email: barnrentals@intervale.org
Patrick Dunseith
Land Manager
Phone: (802) 299-9266
Email: patrick@intervale.org
Website
The Team
Instagram
Locations for Ceremony
Locations for Cocktail Hour and Reception
Wedding Planning Packet
Storage Waiver
Hayloft Suite Info
VENUE ACCESS
Standard weekend access runs from Friday at 1:00 PM through Monday at 7:00 AM. Vendors may only deliver, install, strike, and pick up during the couple’s approved rental window. No modifications can be made to the facility without written consent.
VENUE RENTAL
The venue rental includes the following:
Community Barn (Maximum occupancy is 128 people)
Back lawn out to the frog pond
Side lawn up to the tree line with Gardener’s Supply Co. property
The Community Barn and Milk Shed must be locked when leaving. Failure to lock them results in a $100 fee per building.
HAYLOFT WEDDING SUITE
The suite can be used by the Family and Wedding Party. The capacity is 25 people. The space must be tidied and all personal items must be moved into the stairwell by 11:00 PM. Alcohol served in the Hayloft must be purchased and served by a licensed caterer or bar provider. Smoking is not allowed in the Hayloft.
Band Green Room info…
PA SYSTEM FOR CEREMONY
Here is a link to the Intervale’s PA System and wireless microphones (they also have a few corded mics available).
ACCESSIBILITY
TBC
UNLOADING AND LOADING
TBC
RAIN PLAN
TBC
VENUE WIFI
TBC
PARKING
Cars must be parked so emergency vehicles can always access the barn.
ACTIVITIES
The property is multi-use, so other agricultural, educational, cultural, or recreational activities may be happening on site at the same time.
NOISE ORDINANCE
Please be mindful of the noise ordinance that goes into effect at 11:00pm.
TRASH REMOVAL
All trash, garbage, and debris must be removed after the event. Cleanup left behind is billed at $200 per hour.
SMOKING | OPEN FLAMES | GRILLING
No smoking in the barn or on the grounds. No open flames. No grilling in the barn. Any grill used on site must be at least 10 feet from structures.
AC Hotel Burlington
Address: 130 Bank St, Burlington, VT 05401
Phone: (802) 557-6018
Website: https://www.marriott.com/en-us/hotels/btvac-ac-hotel-burlington/overview/
Hotel Contact
Brittany Burns
Phone: (802) 281-3401
Email: bburns@girihotels.com
The AC Hotel Burlington Downtown, which opened in September 2025 as part of the Burlington Square redevelopment, is an 11-story hotel featuring modern design, 161 rooms, and a rooftop with 360-degree city views. Located downtown near Lake Champlain, it features the AC Lounge, a fitness center, and upscale amenities, offering a stylish, centrally located option.
Transportation Schedule
24 Passenger Bus
Affordable Transportation
Contact: Kenneth “Ken” Martin
Phone: (802) 922-4975
Email: ken@affordabletransportationats.com
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3:00 PM - Bus Arrives at AC Hotel
3:15 PM - Guest/Family Depart from AC Hotel
3:30 PM - Guest/Family Drop Off at Intervale Center
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8:00 PM - Bus Arrives at Intervale Center
8:15 PM - Guest/Family Depart from Intervale Center
8:30 PM - Guest/Family Drop Off at AC Hotel
9:00 PM - Bus Arrives at Intervale Center9:15 PM - Guest/Family Depart from Intervale Center
9:30 PM - Guest/Family Drop Off at AC Hotel
10:00 PM - Bus Arrives at Intervale Center10:20 PM - Guest/Family Depart from Intervale Center
10:35 PM - Guest/Family Drop Off at AC Hotel
Floor Plans
Floor plans help everyone stay aligned on where key moments and setups will happen throughout the day. Please review the links below for the most up-to-date layouts for the ceremony, cocktail hour, reception, and inclement weather. If you have questions about placement, access, or space needs for your team or equipment, let me know as soon as possible so we can confirm details in advance.
Ceremony Floor Plan (updated DATE)
Cocktail Hour Floor Plan (updated DATE)
Reception Floor Plan (updated DATE)
Inclement Weather Floor Plan (updated DATE)
Inspiration for Ceremony
Inspiration for Reception
Forecast and Inclement Weather
The ceremony is planned for the TBD, weather permitting. We will monitor the forecast closely in the days leading up to the wedding to protect the guest experience and the site conditions. Our indoor backup location is TBD. Cocktail Hour will occur in the TBD and Dining Room.
If we need to move indoors due to rain or muddy grounds, I will notify the vendor team by email, and the vendor webpage will be updated with the final details. A final decision will be made by 1:00 PM on the day before the wedding.
Sunrise: Approximately 6:37 AM
Sunset: Approximately 6:55 PM
Inclement Weather Floor Plan
Inclement Weather Timeline Updates: schedule changes and information vendors need to be aware of
Ceremony, Cocktail Hour, Reception Details
Ceremony
Wedding Party Line Up
Script
VIPs
Music
Reception
Couple Announcement
Wedding Party Announcement
Speech #1
Speech #2
Will be 4 speeches
Music
Wedding Party Names and Roles
Wedding Party Line Up
Script
VIPs
Music
Service Providers
Photographer
Jacquelyn Potter Photography
Jacquelyn Potter
Phone: (802) 565-0415
Email: jacquelynpotterphoto@gmail.com
Website: www.jacquelynpotter.com
Instagram: @jacquelynpotter
Arrival: 12:45 PM
Coverage: 1:00 PM to 9:00 PM
Hours: 8 hours
Wedding Planner
Your Day by Renee
Jessica Renee Cain
Business: (703) 677-6773 (Call/Text)
Personal: (703) 405-4474 (Call/Text)
Email: yourdaybyrenee@gmail.com
Website: www.yourdaybyrenee.com
Arrival: 10:00 AM
Coverage: 10:00 AM - 11:00PM
Hours: 13 hours
Caterer
fancy’s
Paul Trombly
Phone: (802) 448-2106
Email: misterfoodsfancy@gmail.com
Instagram: @fancys_btv
Arrival: 1:00 PM
Service notes: cocktail hour appetizers, dinner buffet, dessert accompaniment
End time: TBD based on final service plan
Bar Service
Fluid Bar Services
Ali Nagle
Phone: (802) 233-5928
Email: fluidbarservice@gmail.com
Instagram: @fluidbarservice
Bartender arrival: 3:00 PM
On-site staffing: 3:00 PM to 11:00 PM
Bar service window: 4:30 PM to 10:00 PM
Hours on site: 8 hours
Staffing: 2 bartenders
Hair and Makeup
Danielle Hartog
Phone: TBD
Email: TBD
Instagram: TBD
Arrival and setup: 11:15 AM to 11:45 AM
Services begin: current beauty schedule starts at 12:00 PM
Notes: family-led service
Florist / Designer
Paula Speers
Phone: TBD
Email: TBD
Instagram: TBD
Service timing: floral and plant setup is included in the ceremony, cocktail hour, and reception setup beginning around 11:30 AM in the current timeline
Notes: groom’s mother / family-led service
Officiant
Michelle “Shelli” Stevens
Phone: 203.927.6239
Email: michellenancy.stevens@gmail.com
Instagram: TBD
Arrival: 3:30 PM
Ceremony: 4:00 PM
Band
The Medallions
Eric Bremser Maier
Email: eric@futurefields.studio
Instagram: @medallionsband
Arrival and setup: 1:00 PM to 3:30 PM in the current timeline
Contract setup requirement: at least 2 hours before engagement
Performance:
1 musician for guest arrival and ceremony, 60 minutes
1 musician for cocktail hour, 1 hour
5 musicians for reception, 120 minutes
Transportation
Affordable Transportation
Kenneth “Ken” Martin
Phone: (802) 922-4975
Email: ken@affordabletransportationats.com
Instagram: TBD
Service window: approximately 2:15 PM to 11:30 PM
Brunch
Myer’s Wood Fired Bagels
Adam Jones
Phone: (802) 863-5013
Email: myersbagels@hotmail.com
Instagram: @myersbagelsbtv
Arrival for setup: 9:00 AM on Sunday
Brunch service: 10:00 AM to 1:00 PM
Breakdown: 1:00 PM
Service staffing note: 2 staff with 3 hours included, plus 1 additional staff member, 4 hours total
Final start time: decided 30 days before the event
Dessert
Poorhouse Pies
Suzanne Tomlinson
Phone: 802-503-2254
Email: poorhousepiescatering@gmail.com
Instagram: @poorhousepiesvt
Delivery: 1:00 PM
Service note: delivery only
Rental Company
Vermont Tent Company
Sue Bumbeck
Phone: (802) 863-6107
Email: sbumbeck@vttent.com
Website: www.vttent.com
Instagram: @vermonttent
Delivery window: Wednesday, September 16, or Thursday or Friday before the wedding
Pickup window: Monday, September 21, or Sunday after the event depending on final arrangement
Vendor Meals and Attire
Vendor Meals
Meals : XX
Allergies: XXX
Vendor meals will be served buffet style and we will eat with guests. You can help yourself whenever you like! Meals can be enjoyed at the vendor table in the reception space.
Attire
Please arrive in guest-facing attire appropriate for a cocktail attire elebration and comfortable for working. If you have questions about attire, please let me know.